Registration Policies

Refund/Drop Policy

Students who need to drop a course may receive a refund, if the request is received according to the policies listed below by course Instructional Method.

Please note, to avoid the processing fees associated with course drops, students can elect to put the full amount of funds on their student account for future use. These funds do not expire and can be used toward courses offered through or in affiliation with the Division of Professional and Continuing Education. To put the funds on your student account, please call (619) 260-4585 or email [email protected].

Classroom Courses: To drop a course and receive a refund, students need to drop the course through the MyPCE@USD student account portal by midnight on the first day of the original course enrollment. The refund of the course fee will be returned less a processing fee of 10% or $50, whichever is greater, of the course tuition.
Online Fixed-Date Courses (OFD): To receive a refund, students need to drop the course through the MyPCE@USD student account portal before midnight on the third day of the course. The refund of the course fee will be returned less a processing fee of 10% or $50, whichever is greater, of the course tuition. No refunds will be issued after this deadline.
Online Self-Paced (OSP) and Independent Study (IS) Courses: To drop a course and receive a refund, students need to drop the course through the MyPCE@USD student account portal within three business (3) days of the original course enrollment. The refund of the course fee will be returned less a processing fee of 10% or $50, whichever is greater, of the course tuition. Refund requests will not be processed after this 3 business-day period.
Credit Validation Courses (CV): All Credit Validation enrollments are refundable, less a $25 fee, if a drop is requested within 30 days of the original enrollment date. There will be no refunds for Credit Validation after the allotted 30 days.
Certificate & Application Fees: Are non-refundable.

A full refund is processed without penalty if PCE cancels the course.

Note: Students who do not submit a drop and have not submitted assignments to complete the course by the time of grading will be graded as NG (no grade).

Transfer Policy

Students can request a transfer, if the request is received according to the policies listed below by course Instructional Format. No transfers will be issued after the deadline.

The Transfer Request must be sent from MyPCE@USD student account portal and be received as follows:

Classroom Courses: By midnight on the first day of the course.
Credit Validation: Within 30 days of registration.
Online Fixed-Date Courses: By midnight on the third day of the course.
Online Self-Paced and Independent Study Courses: Within three business days of registration.

Course Cancellation Policy

USD recommends that you enroll no later than five days prior to the start date of class to help us to determine if a class will run or not.

USD reserves the right to cancel courses that do not meet minimum enrollment requirements before they begin or to discontinue those courses after the first meeting on the start date. If a course canceled for any reason, enrolled students will receive an email notification and receive the option for a refund of any tuition fees, transfer fees toward another open course, or to put funds on account for future use.

Bundle Drop/Refund Policy

If students have not yet enrolled in any courses in their bundle, they will be eligible to drop the bundle less a processing fee of 10% or $50, whichever is greater.
Once a student enrolls for their first course in the bundle, they will be eligible to drop the course/bundle for a refund less a processing fee until the drop deadline has passed for their first course (Please see registration policies above to find the respective drop policy for the course format).
Once the drop deadline has passed for the first course in the bundle, students will no longer be eligible to drop the bundle and receive a refund.

Bundle Transfer Policy

Students are eligible to transfer courses within a bundle as long as it is requested within the transfer deadline for the respective course format (Please see registration policies above to find the respective transfer policy for the course format). Transfer requests must be submitted before the bundle enrollment deadline.

University of San Diego Credit Validation Course (EDC) Enrollment Policy

Retroactive Enrollments Prohibition:

The University of San Diego strictly prohibits retroactive enrollments for Credit Validation courses. All credit validation courses begin with the course code EDC followed by a combination of numbers and letters. Students are required to enroll within the specified timelines outlined in this policy.\
Each Credit Validation course is date-bound, and the enrollment period is based on the dates specified on the University of San Diego’s official website. These dates are subject to change, and students are advised to regularly check the website for updates.

Enrollment Deadline:

All enrollments for Credit Validation courses must be completed before the enrollment deadline specified for each course on the University of San Diego’s official website. It is the responsibility of the students to be aware of and adhere to the specified deadlines.

Procure for Enrollment:

Students must follow the designated enrollment procedure outlined on the University of San Diego’s website.
Any deviation from the specified procedure may result in the rejection of the enrollment.

Changes to Enrollment Period:

The University reserves the right to make changes to the enrollment periods for Credit Validation courses as requested by the partnering institution.

Late Enrollments:

Late enrollments will not be accepted under any circumstances. Students are urged to plan their enrollments well in advance to avoid any inconvenience.

Exceptions

Exceptions to this policy may be granted in rare and extenuating circumstances. However, such exceptions are at the discretion of the University and require formal approval.

Communication of Changes:

Any changes to this policy will be communicated through official University channels, and it is the responsibility of the students to stay updated on any amendments.

Non-Compliance:

Failure to adhere to this Credit Validation Course Enrollment Policy may result in the rejection of enrollment.

Note:

This policy is subject to periodic review, and any updates will be reflected on the University of San Diego’s official website. Students are advised to consult the website regularly for the latest information and policy changes.

USD Partner Program Registration Policies

USD/Fullstack Cyber and Coding Bootcamps

For complete refund/drop, transfer, and course cancellation policies with the Cyber and Coding Bootcamp Certificate Programs, please contact an advisor at bootcamp.sandiego.edu.

USD/Green Flower Programs

For complete refund/drop, transfer, and course cancellation policies with the Green Flower Certificate Programs, please contact an advisor at [email protected].

USD/Pathstream Digital Skills

For complete refund/drop, transfer, and course cancellation policies with the Digital Skills Certificate Programs, please contact an advisor at [email protected] or refer to the following pages: