Policies

Registration Policies

Click here for complete details regarding our refund, drop and transfer policies.

Grading

Students are evaluated in all credit-bearing courses that carry a grade.

For those credit-bearing courses offered on pass/fail basis, students are evaluated on their satisfactory completion of all assignments in the time allotted. Pass/Fail grades are assigned as follows:   P = C- or better; NP = below C-.

Grade points are assigned as follows:  A, superior; B, very good; C, average; D, inferior; F, failure. Grade points are assigned to the above grades as follows:  A = 4.0; A- = 3.7; B+ = 3.3; B = 3.00; B- = 2.7; C+ = 2.3; C = 2.00; C- = 1.7; D+ = 1.3; D = 1.00; D- = 0.7; F = 0.00.  

The Grade Point Average (GPA) for awarding a certificate "With Distinction" must be at least 3.5 (out of 4) or higher, and shall be based only on credit courses taken from the University of San Diego Division of Professional and Continuing Education. Substituted courses from institutions outside USD shall not be used in this calculation.

"INC"-Incomplete; Issued for coursework of passing quality but not finished during the semester or enrollment period due to circumstances beyond the student's control. Incomplete grades are contingent upon instructor approval, and instructors are under no obligation to grant them. In cases where an instructor agrees to assign an "INC" grade, it is important to arrive at an agreement about exactly what is required in order to finish the course and what percentage of the grade will be based on the remaining work. If the coursework is completed, the INC grade will be replaced with the new grade. Either a grade of "F" or "No Grade" (NG) will be assigned if coursework is not completed and an arrangement between the student and instructor is not established. A grade of "F" or "NG" in any course becomes part of your permanent academic record.

An "INC" designation is issued only if the student:

  1. Has successfully completed 75% of the assignments (or projects); and has attended 70% of classes (classroom courses only).
  2. Presents extenuating circumstances to the instructor for not completing the course by the final class meeting date or by the online course end date.
  3. Has made prior written arrangements with the instructor(s) to make up any missed work within 60 days of the final class meeting date or online course end date otherwise either a grade of "F" or "NG" will be assigned.
  4. Has completed the petition form as documentation of a written arrangement with the instructor(s).
  5. Online Students Only: Please note that once the scheduled course end date occurs (Online Fixed-Date) or the stated time allowed for the course from enrollment date (Online Self-Paced) or a grade of "Incomplete" is recorded (whichever occurs first) is reached, you no longer have access to the online course materials in Blackboard. You must coordinate with your instructor to copy or print out any information from the online classroom or the discussion board that you need for reference as you continue with your coursework beyond the original schedule of the course.

Legacy INC grades: For transcript purposes students with INC grades prior to this policy implementation will have their grades updated to NG, when a transcript is issued. The NG is permanent and cannot be replaced by students retaking the course. If a student enrolls in the same course a second (or more) time and completes it earning a grade, he/she will have the course listed twice on the transcript, first as an NG and second as a grade received from the new enrollment.

ADA Accommodations

Professional and Continuing Education is committed to promoting knowledge and academic excellence for all learners. The University of San Diego's Disability Services helps students with verified disabilities obtain meaningful academic accommodations and support to help improve access to Professional and Continuing Education programs and courses.

If you are a student who would like to be considered for academic accommodations, please visit the Disability Services website and follow the instructions under Requesting Services.

Attendance

The attendance policy can be found in the course syllabus as there are some differences by instructional type of courses and programs.

Awarding Certificates

All credit courses within the certificate program must be completed with a "C" or higher grade. The final GPA should be 2.5 (out of 4) or higher, based only on credit courses taken from the USD Division of Professional and Continuing Education.

Family Educational Rights and Privacy Act (FERPA)

In compliance with the Federal Family Education Rights and Privacy Act of 1974, the Division of Professional and Continuing Education is prohibited from providing certain information from the student records to a third party, such as information on grades, billing, tuition and fees assessments, financial aid (including scholarships, grants, work-study, or loan amounts) and other student record information. This restriction applies, but is not limited, to parents, a spouse, or a sponsor.

Students may grant the University permission to release information about their student records to a third party (including parents, step-parents, etc.) by submitting a completed Student Information Release Authorization. The student must complete a separate entry for each parent, family member, or other individual to whom the student wishes to grant access to information regarding his/her student records. Contact PCE for the Release form.

Grievances

The instructors and staff of the Division of Professional and Continuing Education are here to help the students have a productive and enjoyable experience. If the student has a personal complaint with any aspect of PCE, the student is encouraged to first address the source directly. If the problem cannot be solved, the Student Services Advisor, Academic Coordinator or Director will work with the student to find a solution. To learn more about USD's Grade Grievance Policy, please visit here.

Credit Card Payments

Payments processed over the phone, or in person, must be completed using a valid credit or debit card. The name on the card must belong to the individual making the payment. If the name on the card does not belong to the individual making payment, the card will not be accepted unless we have prior receipt via fax only of a hand-signed Credit Card Authorization form.

To obtain the Credit Card Authorization form, please contact Student Services at (619) 260-4585 or continuinged@sandiego.edu.

PCE accepts the following cards: Visa, American Express, Discover, and MasterCard

Substitutes

Substitutions and waivers refer only to credit courses. Substituting one course for another within a certificate program is a straightforward replacement with the units of the substituted course counted toward the overall required hours for the certificate. When a course is waived a student must complete other courses at USD Division of Professional and Continuing Education in order to make up the total program units required. Waiving courses does not decrease the total units required to complete a Certificate Program.

  • No more than 1/5 of the semester units required for the certificate program may be substituted or waived.
  • A substituted course must be from a regionally accredited academic institution.
  • Each substituted course from another regionally accredited academic institution must be completed with "B" grade or higher.
  • The responsible program director must approve the academic content of each substituted course or the written reference material or each waived course. The responsible program director should forward transcripts or written reference materials documenting substituted or waived courses to the Division of Professional and Continuing Education for entry on the student academic record. After entry, the Division of Professional and Continuing Education will retain these materials for a period of five years.
  • The dean may approve exceptions to these substitution and waiver requirements.

Additional USD Policies

PCE adheres to USD campus policies. Some of these USD policies are listed below:

Academic Integrity

The University is an academic institution, an instrument of learning. As such, the University is predicated on the principles of scholastic honesty. Learn More.

Non-Discrimination

The University prohibits discrimination against current and prospective students and employees on the basis of race, color, sex, religion, national origin, age, disability, sexual orientation, or any other legally protected characteristics. Learn More.

Harassment

The University is committed to and embraces the doctrine that all men and women are creatures of God. Each and all not only deserve but must be afforded the dignity that necessarily follows from acceptance of that doctrine. Learn More.

Student Conduct

As a member of the University of San Diego community, each student is responsible for understanding and the standards and policies of the Rules of Conduct. Learn More.

Loan Deferments

The Division of Professional and Continuing Education does not provide loan deferment letters. A student must be enrolled in a degree program at the university to receive a deferment letter.

Smoking and Tobacco-Free Policy

The university is dedicated to providing a healthy, comfortable and productive environment for its employees, students and guests. The Surgeon General of the United States has determined that cigarette smoking is the leading preventable cause of illness and premature death in the nation. Moreover, research indicates that non-smokers who are regularly exposed to passive (secondhand) tobacco smoke are also at increased risk of illness. Passive smoke appears to be especially deleterious to the health of certain populations, including the elderly, children and individuals with allergies, asthma, respiratory disease, or cardiovascular disease. For these reasons, the Surgeon General has urged employers to implement broadly based health promotion programs with special emphasis on smoking cessation. The response to the Surgeon General's advice and the medical evidence has been an overwhelming trend toward protection of the health and safety of non-smokers.

Therefore, as an institution committed to providing a safe and healthful environment, the University of San Diego prohibits smoking and the use of any smoking or tobacco products at all times on or in any USD-owned or USD-leased property or facility, either indoor or outdoor. Effective August 18, 2015, all USD property shall be smoking and tobacco free.

View the University of San Diego's Smoking and Tobacco-Free Policy by clicking here.